Our translation processin 6 steps
From document upload to delivery: see how we produce your sworn translation in six straightforward steps. Quick, secure and professional, by Rbtv-registered translators.
Ordering a sworn translation takes a few steps. You upload your document and receive a fixed quote, an Rbtv-registered sworn translator makes the translation, and you have it within 5 to 7 working days. Faster delivery is a paid option in the order form.
Source: SLA Beëdigde Vertaling Online · Wbtv framework · Last updated: 5 May 2026
How do you order a sworn translation?
Most of our clients are expats and internationals who need an official translation that a Dutch authority will accept, such as the IND or their gemeente. The four steps below explain what happens from the moment you upload your document to the moment the finished translation reaches you.
- 1
Upload document
Upload your document through our secure form. A clear scan or phone photo is enough; we accept PDF, Word and high-quality images.
- Secure SSL-encrypted upload
- All common formats accepted
- Immediate confirmation by email
- 2
Receive a quote
You receive a fixed quote by email, with no obligation. The price you see is the price you pay, and you confirm only when you are ready.
- Quote with no obligation
- Clear price breakdown
- No hidden costs
- 3
Payment
Pay safely online with iDEAL | Wero, credit card, PayPal or bank transfer. We start the translation as soon as your payment comes through.
- iDEAL | Wero, Visa, Mastercard, PayPal
- Secure payment environment
- Invoice by email
- 4
Translation
An Rbtv-registered sworn translator who works in your language pair translates the document and prepares the sworn statement.
- Rbtv-registered translators
- Specialists by subject field
- Sworn before the District Court
- 5
Quality check
A second sworn translator reviews the work for accuracy, terminology and legal wording before the stamp and signature go on.
- Two-person review
- Terminology check
- Layout and formatting check
- 6
Delivery
You receive the translation as a PDF by email. A printed copy by registered post within the Netherlands is available as an option.
- PDF within 5-7 working days, faster with express
- By registered post on request
- Track and trace available
How do you safeguard quality at each step?
Every sworn translation goes through a two-person check: one Rbtv-registered translator does the translation, and a second sworn translator reviews the terminology, layout and legal wording before the stamp and signature are added.
Each translator also works under the Bureau Wbtv code of conduct and carries professional liability insurance. If a Dutch authority rejects a translation we produced on quality grounds, we correct it at no charge under our acceptance guarantee until it is accepted.
Source: Bureau Wbtv — code of conduct and Rbtv · Last updated:
How safe is my document during upload and handling?
Uploads run over an SSL-encrypted connection (HTTPS/TLS 1.3) and documents are stored on EU servers. Client documents are deleted automatically within 30 days of the order being finished, in line with the GDPR.
Every translator is bound by the duty of confidentiality under article 32 of the Wbtv. For highly sensitive material, documents can be exchanged with extra encryption through an end-to-end portal on request.
Source: Privacy policy Beëdigde Vertaling Online · GDPR · Last updated:
Why choose Beëdigde Vertaling Online?
With Beëdigde Vertaling Online you get Rbtv-registered translators, clear pricing from €39, a standard turnaround of 5 to 7 working days (faster with express) and our acceptance guarantee with every Dutch authority.
Clear turnaround
Standard 5 to 7 working days; with express (at a surcharge) in 2-3 working days or the same day
Legally recognised
Accepted by every Dutch authority, the IND and foreign bodies
Rbtv-registered
All our translators are listed in the official register
Acceptance guarantee
Not accepted on quality grounds? We correct the translation at no charge
Frequently asked questions about the translation process
Below are answers to common questions about our translation process, from uploading your document to the delivery of your sworn translation.
How quickly can I receive my sworn translation?
Standard delivery is 5 to 7 working days; with express (at a surcharge) it is faster. Upload your document for a quote with no obligation, and you can order and pay online straight away.